Job Title : Front Desk Admin

Department : Administrative

Reports to : Controller

Job Summary :

The Front Desk handles all support tasks pertaining to the efficient running of the office while often being responsible for the role of receptionist and light accounting.

Duties / Responsibilities :

• Answer and route all incoming calls and greet visitors
• Orders office supplies and maintains office inventory
• Distribute daily mail
• Prepare daily UPS shipments
• Monitor AP Email and lookup / place vendor number on each
• Match POs and Receivers to Invoices
• Review Vendor Statements
• Maintains vendor insurance certificates
• Maintain common areas such as kitchen and ladies' room between janitorial visits (may include light cleaning of spills, mud tracked on carpet, etc)
• Order office lunches and set up meetings as needed
• Maintain safety equipment for visitors
• Greet job applicants and communicate with HR
• Administrative Support to managers (copies, scanning, mailing, cleaning, etc.)
• Miscellaneous purchases (BJ’s, Staples, etc.)
• Back up to AP, and post to AS 400 as needed
• Scan posted invoices to Metafile as needed
• Other general office duties as assigned

Education and Experience :

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Bi-lingual (English / Spanish) if possible

Benefits :

• Medical / Dental / Vision
• Life and Accident Insurance
• Legal Shield / Identity Theft Protection
• 401(k) with Company Match
• Medicare, Retirement Planning, and Social Security Assistance
• On-Demand Pay
• Educational Expense Reimbursement
• Employee Assistance Program
• Paid Vacation
• Paid Sick Time
• Paid Maternity Leave
• Paid Holidays

GATE Precast is an Equal Opportunity Employer and Drug-Free Workplace

For more information about us, please visit our website at gateprecast.com

Last updated : 2024-04-23